The Library System 



As part of our commitment to contribute to development of children, Child Rights International and partners Mondeléz International Cocoa Life have established a library system which will be accessible to 107 Child Rights and Reading Clubs in Atwima Mponua, Ahafo Ano North and Asunafo South Districts under  the Mondeléz International Cocoa Life Project. This library system is designed to help communities to gain access to educational materials, which will be a great benefit not only for the children, but for the community as a whole.


The overall objective of this library system is to facilitate reading among children at the community level. This will be achieved through the following strategies;

  1. Enhance children's access to text books and reading books.
  2. Nurture the habit of reading among children of the community.
  3. Improve the academic performance /achievements of children through reading.
  4. Draw children away from negative social vices such as substance abuse, gangs, or child labour-related activities


  1.  The head teacher is the overall supervisor of the library system.
  2. All books will be kept in the CRI provided storage container in the office of the headmaster or staff room.
  3. The library system is managed by two teachers and the club executives (President, Vice President and Secretary). The purpose of the shared management of the library system between teachers and CRI club executives is to  instill a sense of responsibility in children and enable them to develop their management skills. This is also a way of promoting the participatory rights of children  which is one of the cardinal principles of the Children’s Act 560 (1998).


  1. The teachers will assist the headmaster in the overall supervision of the library system
  2. The teacher will supervise the club executives in executing their functions.


  1. The president and Vice will take monthly stock of the books to assess quantity and the condition of books.
  2. They will also support the secretary in categorizing the books.


  1. The secretary, with guidance from the teachers, will be responsible for the management of the log book. The log book will include the following; The name of borrower, class, title of book, date of borrowing, date of return and signature upon return.(In the absence of the secretary the vice president  will take up this role).


  1. Upon selecting a book, every borrower must ensure to fill out the log book with guidance from the person in charge. (Secretary/Teachers)
  2. Each child is entitled to borrow one book at a time and there is no limit to the total number of books a child can borrow within a month.
  3. The maximum number of days for borrowing a text book is 5 (five) days.
  4. The maximum number of days for borrowing a story book is 3 (three) days.
  5. A book in one's possession cannot be passed on to another without going through the process of return.


Each time a child borrows a book, it will be documented in the logbook. This logbook will be provided by Child Rights International and kept in thehead teacher's office or staff room. The logbook will have the following information; name of borrower,class, title of the book being borrowed, date of borrowing, date of return and signature upon return. The patron or teacher is required to sign when a child returns a book. 


  1. Each child is required to provide a summary (oral or written) of the book borrowed.
  2. A child maybe awarded a maximum of 10 points for every book read and summarized.
  3. Summaries may include content, moral lessons and new or key words.
  4. All comprehension of summary points should be recorded in the record book provided by CRI


At the end of every term,  the first five children with the highest points from the comprehension of summaries will be rewarded. Rewards include; customized note books, pens, colouring pencils, mathematical sets, school bags, puzzle books, and personal hygiene items (socks, deodorant, soap, toothbrush, tooth paste), etc.

There is no limit to how many rewards a child can earn over the course of the year, however they will only receive one a term. A representative from Child Right’s International will monitor the schools  every term to reward the first 5 students with the highest marks.



This policy will serve as a guide in ensuring the best interest of all users and promoting the proper management of the library. All stakeholders, managers, supervisors and users of the library must adhere to this policy.

The library policy is as follows;         

  1. All children in the school will have equal access to the library service.
  2.  Managers and supervisors must be honest, committed, responsible and display respect for all individuals who access the library.
  3. No form of discrimination within the process of lending and borrowing of books will be tolerated. Any such act will be strictly addressed.
  4. Any problem beyond the control of management (Head teachers, Teachers, President, Vice, Secretary) should be referred to the SMC.
  5. Abuse of power in any position including managers (Head teachers, Teachers President, Vice, Secretary) and supervisors (patrons) will result in termination of position.
  6. If a book taken out is misplaced or damaged upon return, the borrower will lose 3 points from his or her acquired points from the comprehension of summary.
  7. Each child is responsible for keeping the borrowed books safe and to return them at the appropriate time.
  8. In the event of conflict of interest of either the managers or supervisors, the SMC must be informed for the necessary measures to be taken.
  9. This policy is subject to changes by Child Rights International in the management and processes of borrowing and lending depending on emerging issues relating to child protection.